Administrative Assistant Senior - (columbus, georgia) in Columbus, Georgia For Sale
Administrative Assistant Senior:xxxx8
Description
Every day, the people of TSYS(R) improve lives and businesses around the globe through payments. We make it possible for millions of people to move money between buyers and sellers using our payments solutions including credit, debit, prepaid and merchant services. We are People:Centered Payments, and our team has the unique opportunity to help create a world in which payments make peoples lives easier and better. This is both a tremendous honor and an important responsibility for those who accept the challenge. If you are looking to make a valuable difference for people everywhere - and for yourself - TSYS may be the right place for you.
Summary
Provides administrative support to legal department, ensuring that internal and external contacts are dealt with promptly, courteously and accurately. Drafts basic legal documents from templates, types, formats and proofs a variety of material using word processing, presentation, graphics and spreadsheet software. Organizes internal and external meetings, reserving facilities and making travel arrangements. Coordinates schedules for management personnel within the unit. Distributes incoming and outgoing mail, files and archives documents, and maintains office supplies or other inventory.
Essential Functions
1. Acts as the initial point of contact for legal related inquiries, supporting management and the functional group. Interacts with team members and external associates on behalf of the department. Manages, plans and verifies calendar for management ensuring commitments and deadlines are met.
Answers, screens and routes incoming phone calls, opens and routes incoming mail and prepares outgoing mail. Reviews, prioritizes and responds to emails on behalf of the department, as directed.
2. Provides administrative support to department, performing advanced administrative functions, some of which may be sensitive in nature. Demonstrates professionalism and discretion in the development of communications and presentation materials. Drafts, edits and proofs various types of documents, including non:disclosure agreements, memos, correspondence and meeting minutes. Manages complex editorial changes to documents from multiple parties. Coordinates routing of documents for signatures, files and archives executed documents.
3. Organizes internal and external meetings, coordinating meeting times, reserving conference rooms and ensuring that various amenities are available. Partners with catering/vendors to order refreshments, as needed. Works with travel department to coordinate travel arrangements, itineraries and agendas, according to managers preference, keeping within budget. Prepares expense reports for department; gathers required documents; reviews with manager; obtains approval and submits for processing in a timely manner. Complies with corporate travel policies and expense reporting practices. Prepares and produces expense/budget reports for management review and approval.
4. Researches and prioritizes issues and concerns as directed. Determines appropriate course of action, referral, or response using sound judgment. May act independently to propose appropriate resolution or response. Serves as a knowledge resource for department staff regarding corporate policies, procedures and other functional requirements.
5. Procures office supplies, keeping within budget. Oversees fax machines, copy machines and printers for paper restocking and service needs.
Qualifications
Minimum Qualifications
High School Diploma or Equivalent : Typically Minimum 4 Years Relevant Exp : Customer service or administrative support
Preferred Qualifications
Associates Degree : Administrative Assistant or Business Administration
Typically Minimum 6 Years Relevant Exp : Customer service or administrative support
Administrative Assistant certification (i.e. Certified Administrative Assistant, Internati
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